Week 4 Steven Westfall writing homework help

THIS IS ONLY AN INTERPRETATION, FIVE SENTENCES AND A QUESTION IS ALL I NEED. TELL ME YOUR THOUGHTS

The Pocatello Police Department is a police department that serves a city of about 55,000 people (cite). As a public agency, the police department has many internal and external constraints on its orgnazation. In order to run effectively, it is important for the department to create and follow a financial strategic plan (Moynihan, 2006). Some factors that could impede the police department in developing a successful financial strategic plan are organizational culture, management style, and the economy. The first two examples are internal factors and the second is external.

Organizational culture

Organizational culture is the shared values, beliefs, and norms within an organization (McLaughlin, n.d.). If the organizational culture of the police department is such that strategic plans or financial plans are not seen as important, or their worth is not understood, not a lot of attention is going to be paid to the documents. In addition to this, if a department has other organizational issues it is facing, strategic planning may not be given as much attention as it should. The recent history of the Pocatello Police Department has shown some conflict between officers and administration. Officers surveyed stated that they felt distrustful of their leadership and that morale in the department is low (Bryce, 2016). These kinds of issues take focus off of strategic planning, with finances or otherwise, and shift the focus on repairing relations within an organization. Organizational culture can be difficult to change, but helping employees get buy-in to the importance of such planning and helping them feel like an important part of the process can help change the culture to more be more positive toward the effort it takes to create and adhere to a financial strategic plan (Casey & Seay, 2010).

Management style

Management style also has an affect on financial planning. Most of the upper management of the police department were hired at a time when education was not as important a consideration for hiring as it is now. Because of this, only 1 person in the department command staff (the upper administration) currently has a college degree. They have plenty of on the job experience, but not as much educational background. They get by creating strategic planning documents, but could do better by being trained on elements of planning and how to make them successful. Finding programs and trainings that can answer questions, give leaders tools, and educate them on planning processes is a great way to help leaders know how to implement them in their organizations (Casey & Seay, 2010). In this department, the major is in charge of the overall budget for the department. He previously had not had much formal budgeting training. His first year after taking over the budgeting for the department, he ended up having to give the city back $400,000 for the year because he had not used the money. He had been too conservative in purchasing things the department needed in order to hold money back for any unforeseen emergencies. No costly emergencies came up, so the money went unused. While it is good to save for things that are not planned for, he ended up inadvertently mismanaging the department’s budget. Many divisions had to cut things out of their budgets to be able to save that amount back. In a meeting, he talked to members of the department about this mistake on his part and resolved to do better and seek more budget and finance training (J. Peterson, personal communication, 2013). He was able to take some budgeting classes and was better equipped to wisely budget and allocate funds in following fiscal years.

The economy

The economy is always a big factor in financial planning. As the economy fluctuates, so do public organizations’ budgets. Despite sometimes smaller budgets, organizations still have expenditures, and they need to find ways to still be able to carry out their operations (Brittain, 2006). Some ways to deal with this are to develop phased approaches so that high costs are not accrued in one budget cycle and being thoughtful about services cut (Brittain, 2006). A few years ago, the department faced reduced funding to their school resource officer program. There had been an officer assigned to each school in the school district. The local school district contributed $250,000 for the program (S. Marchand, personal communication, 2009). But facing budget cuts on their end, the school district decided they needed to cut costs by no longer helping fund the school resource officers (Bloomsburg, 2009). The department did not feel like it was a good idea to end the program due to the incidents of school shootings and violence across the country. Instead, they looked into ways they could continue the program with much reduced funding. They ultimately kept all the high school resource officers, had one resource officer for every two middle schools, and had one officer for all the elementary schools. To make up for the dramatically reduced presence of officers in the elementary schools, they assigned officers on day shift to patrol the elementary schools at least once a week. In this way, services were reduced, but they were not cut out completely. Sometimes creative solutions like this can help control outside budget cuts for an organization.

The public deserves good government. Creating strategic plans and strategic financial plans are ways that public organizations can achieve better government. These plans give stakeholders a good grasp of what is going on within an organization and if it is meeting its goals and being a good steward of public funds (Young, 2003).

References

Bloomsburg, C. (2009). School system plans cuts. Idaho State Journal. Retrieved from http://idahostatejournal.com/news/breaking/school-system-plans-cuts/article_ff0f32a9-19e4-58f7-8bd3-7afdb43b8731.html

Brittain, L. (2006). City of Toronto’s long-term fiscal plan. Government Finance Review, 22(6), 18–24.

Bryce, D. (2016). Chief, mayor respond to Pocatello police department issues. Idaho State Journal. Retrieved from http://idahostatejournal.com/members/chief-mayor-respond-to-pocatello-police-department-issues/article_ae5749ee-9ffe-5c60-92ca-1755ca1660fa.html#comments

Casey, J. P., & Seay, K. T. (2010). The role of the finance officer in strategic planning. Government Finance Review, 26(6), 28–36.

McLaughlin, J. (n.d.). Understanding Organizational Culture. Retrieved from http://study.com/academy/lesson/what-is-organizational-culture-definition-characteristics.html

Moynihan, D. P. (2006). Managing for results in state government: Evaluating a decade of reform. Public Administration Review, 66(1), 77–89.

Young, R. D. (2003). Perspectives on strategic planning in the public sector. Institute for Public Service and Policy Research, University of South Carolina. Retrieved from http://www.ipspr.sc.edu/publication/perspectives%20on%20Strategic%20Planning.pdf

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